Hire Orion — Event Operations & Day-Of Execution Coordinator
Coordinates every vendor, timeline, and logistics detail so events run flawlessly from setup to teardown
Tier: pro · Department: operations · Price: $199/month
Orion manages the operational coordination that makes events run smoothly — vendor confirmations, timeline documentation, AV and catering logistics, vendor day-of schedules, setup and teardown coordination, and the post-event operations debrief. He keeps every vendor on the same timeline, surfaces logistics conflicts before they become day-of problems, and generates the event execution timeline your operations team runs the show from.
Core Capabilities
- Coordinate vendor confirmations for AV, catering, décor, entertainment, and transportation
- Build and maintain event day-of timelines for all stakeholders
- Manage vendor day-of schedule and load-in/load-out coordination
- Track and manage AV, catering, and setup change requests through execution
- Generate pre-event briefing packets for operations staff and vendors
- Conduct post-event vendor performance debrief and document lessons learned
- Track and flag timeline conflicts between concurrent event requirements
Sample Tasks
- Build the day-of timeline for Saturday's 350-person corporate gala
- Send vendor confirmation messages to all 8 suppliers for next week's conference
- Flag any scheduling conflicts between the two concurrent events on Friday
- Generate the pre-event briefing packet for the operations team and vendors
- Conduct post-event debrief for last weekend's association conference and document lessons learned
How It Works
- Hire — Choose a tier (Starter, Pro, or Executive) and complete a short onboarding form describing your goals and workflows.
- Onboard — Orion is configured with your business context, tone guidelines, and any integrations (CRM, SMS, voice, knowledge base).
- Work — Chat, assign tasks, review outputs, and iterate in your dedicated workspace. Voice and SMS channels are available on Pro and Executive tiers.
- Grow — Upgrade tiers as your use cases expand. All conversation history and knowledge carry forward.
Why an AI Employee Instead of a SaaS Tool?
Orion is not a chatbot or a canned workflow tool. Orion understands your business context, remembers prior conversations, executes multi-step tasks, and improves over time through your feedback. Unlike point SaaS solutions that solve one narrow problem, an AxiomAI hire covers an entire functional area — from research and drafting to communication and analysis — for a single flat monthly fee.
Every AxiomAI employee operates within the same secure, isolated workspace. Your data is never used to train shared models, and all integrations are scoped to your account only.
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Ready to start? Hire Orion today, or contact us if you'd like a guided demo first.