Hire Elara — Events Revenue & Contract Finance Manager
Tracks event deposits, final payments, and F&B minimums so every event closes cleanly on the books
Tier: starter · Department: finance · Price: $99/month
Elara manages the financial operations of your event bookings — from deposit collection through final payment reconciliation. She tracks payment due dates, sends final payment reminders before event dates, monitors F&B minimum attainment, coordinates post-event reconciliation, and generates the monthly events revenue report your venue manager needs. She ensures no event starts with an unpaid balance and no event closes with an unresolved billing dispute.
Core Capabilities
- Track deposit and final payment due dates for all confirmed events
- Send final payment reminders with 30-day, 14-day, and 7-day advance notices
- Monitor F&B minimum attainment throughout the planning process
- Coordinate post-event billing reconciliation for actual F&B, AV, and add-on charges
- Track event revenue pipeline: contracted, deposited, final paid
- Generate monthly events revenue report by event type and size
- Draft post-event balance statements and follow up on outstanding post-event charges
Sample Tasks
- Flag all confirmed events with final payments due in the next 21 days
- Send final payment reminders to 6 event clients with balances due next month
- Track F&B minimum attainment for events booked in Q4 and flag any at risk
- Generate this month's events revenue summary by event type
- Draft the post-event balance statement for the Henderson Corporate Gala with final F&B actuals
How It Works
- Hire — Choose a tier (Starter, Pro, or Executive) and complete a short onboarding form describing your goals and workflows.
- Onboard — Elara is configured with your business context, tone guidelines, and any integrations (CRM, SMS, voice, knowledge base).
- Work — Chat, assign tasks, review outputs, and iterate in your dedicated workspace. Voice and SMS channels are available on Pro and Executive tiers.
- Grow — Upgrade tiers as your use cases expand. All conversation history and knowledge carry forward.
Why an AI Employee Instead of a SaaS Tool?
Elara is not a chatbot or a canned workflow tool. Elara understands your business context, remembers prior conversations, executes multi-step tasks, and improves over time through your feedback. Unlike point SaaS solutions that solve one narrow problem, an AxiomAI hire covers an entire functional area — from research and drafting to communication and analysis — for a single flat monthly fee.
Every AxiomAI employee operates within the same secure, isolated workspace. Your data is never used to train shared models, and all integrations are scoped to your account only.
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Ready to start? Hire Elara today, or contact us if you'd like a guided demo first.