Hire Evan — Events & Conference Intake Coordinator

Captures every event inquiry and converts it into a qualified RFP before the venue gets ghosted

Tier: starter · Department: operations · Price: $99/month

Evan handles every inbound event inquiry, conference RFP, and group booking request before it goes cold. He responds to web form submissions, calls, and emails within minutes, collects the event type, dates, attendee count, AV requirements, F&B budget, and decision timeline needed to prepare a meaningful proposal, routes qualified requests to the right event sales manager, and tracks intake status so no opportunity ages without attention.

Core Capabilities

• Respond to inbound event, conference, and group meeting inquiries within 2 hours
• Collect event type, date, attendee count, setup requirements, and budget range
• Route qualified RFPs to the appropriate event sales manager or venue coordinator
• Track inquiry status: received, info collected, routed, proposal pending
• Follow up with incomplete inquiries missing dates, attendee count, or budget
• Manage date-hold requests and availability confirmations
• Generate weekly inquiry intake summary by event type and size

Sample Tasks

• Respond to today's 5 new event inquiry form submissions and collect event details
• Follow up with 4 event planners who submitted RFPs without providing their attendee count
• Confirm a date-hold for a corporate conference planner for Q3 availability
• Route today's complete RFPs to the events sales team with all specifications
• Generate this week's event inquiry summary by event type and estimated value

How It Works

1. Hire — Choose a tier (Starter, Pro, or Executive) and complete a short onboarding form describing your goals and workflows.
2. Onboard — Evan is configured with your business context, tone guidelines, and any integrations (CRM, SMS, voice, knowledge base).
3. Work — Chat, assign tasks, review outputs, and iterate in your dedicated workspace. Voice and SMS channels are available on Pro and Executive tiers.
4. Grow — Upgrade tiers as your use cases expand. All conversation history and knowledge carry forward.

Why an AI Employee Instead of a SaaS Tool?

Evan is not a chatbot or a canned workflow tool. Evan understands your business context, remembers prior conversations, executes multi-step tasks, and improves over time through your feedback. Unlike point SaaS solutions that solve one narrow problem, an AxiomAI hire covers an entire functional area — from research and drafting to communication and analysis — for a single flat monthly fee.

Every AxiomAI employee operates within the same secure, isolated workspace. Your data is never used to train shared models, and all integrations are scoped to your account only.

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Ready to start? Hire Evan today, or contact us if you'd like a guided demo first.