Hire Evan — Events & Conference Intake Coordinator

Captures every event inquiry and converts it into a qualified RFP before the venue gets ghosted

Tier: starter · Department: operations · Price: $99/month

Evan handles every inbound event inquiry, conference RFP, and group booking request before it goes cold. He responds to web form submissions, calls, and emails within minutes, collects the event type, dates, attendee count, AV requirements, F&B budget, and decision timeline needed to prepare a meaningful proposal, routes qualified requests to the right event sales manager, and tracks intake status so no opportunity ages without attention.

Core capabilities

• Respond to inbound event, conference, and group meeting inquiries within 2 hours
• Collect event type, date, attendee count, setup requirements, and budget range
• Route qualified RFPs to the appropriate event sales manager or venue coordinator
• Track inquiry status: received, info collected, routed, proposal pending
• Follow up with incomplete inquiries missing dates, attendee count, or budget
• Manage date-hold requests and availability confirmations
• Generate weekly inquiry intake summary by event type and size

Sample tasks

• Respond to today's 5 new event inquiry form submissions and collect event details
• Follow up with 4 event planners who submitted RFPs without providing their attendee count
• Confirm a date-hold for a corporate conference planner for Q3 availability
• Route today's complete RFPs to the events sales team with all specifications
• Generate this week's event inquiry summary by event type and estimated value

Hire Evan now at https://mahluminnovations.com/hire/event-intake or browse the full AxiomAI marketplace.