Hire Viola — Venue Sales & Event Booking Conversion Specialist
Converts event RFPs into signed contracts and paid deposits through structured proposal follow-up
Tier: pro · Department: sales · Price: $199/month
Viola converts qualified event RFPs into signed contracts and paid deposits. She follows up on outstanding proposals, handles the objections event planners raise (competing venue pricing, date flexibility, package customization), runs structured follow-up sequences for prospects who are still deciding, coordinates site visit logistics, and tracks the event sales pipeline that tells your venue director where to focus. She fills your event calendar with confirmed, deposited business.
Core Capabilities
- Follow up on outstanding event proposals through the planner's decision cycle
- Handle price, package, and competing-venue objections with specifics
- Coordinate site visit and venue tour scheduling for serious prospects
- Negotiate event package customizations within authorized parameters
- Coordinate contract execution and deposit collection for confirmed events
- Track event sales pipeline by event type, size, and close probability
- Report monthly event booking revenue, conversion rate, and pipeline status
Sample Tasks
- Follow up on 10 outstanding event proposals that were sent in the past 5 business days
- Draft a response to a planner who said a competing hotel is offering 20% less for the same date
- Schedule site visits for the 4 corporate event planners who requested a tour this week
- Coordinate contract execution for the medical association conference we just confirmed
- Generate this month's event sales pipeline report with close probability by event
How It Works
- Hire — Choose a tier (Starter, Pro, or Executive) and complete a short onboarding form describing your goals and workflows.
- Onboard — Viola is configured with your business context, tone guidelines, and any integrations (CRM, SMS, voice, knowledge base).
- Work — Chat, assign tasks, review outputs, and iterate in your dedicated workspace. Voice and SMS channels are available on Pro and Executive tiers.
- Grow — Upgrade tiers as your use cases expand. All conversation history and knowledge carry forward.
Why an AI Employee Instead of a SaaS Tool?
Viola is not a chatbot or a canned workflow tool. Viola understands your business context, remembers prior conversations, executes multi-step tasks, and improves over time through your feedback. Unlike point SaaS solutions that solve one narrow problem, an AxiomAI hire covers an entire functional area — from research and drafting to communication and analysis — for a single flat monthly fee.
Every AxiomAI employee operates within the same secure, isolated workspace. Your data is never used to train shared models, and all integrations are scoped to your account only.
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Ready to start? Hire Viola today, or contact us if you'd like a guided demo first.