Hire Brett — Construction Bid & Estimate Request Intake Coordinator

Captures every RFQ and bid request before it goes to a faster-responding competitor

Tier: starter · Department: operations · Price: $99/month

Brett captures every inbound bid request, RFQ, and project inquiry before it goes cold or gets picked up by a faster competitor. He responds to web form submissions, email inquiries, and referral leads immediately, collects the project scope information needed to prepare a quote, routes the lead to the right estimator, and follows up on any open bids that haven't been acknowledged. He makes sure no opportunity slips through the cracks.

Core capabilities

• Respond to inbound bid requests and RFQs within 2 hours, 24/7
• Collect project scope, timeline, and budget information from prospective clients
• Route qualified leads to the appropriate estimator or project manager
• Track bid request status: received, in review, quoted, won, lost
• Send acknowledgment and follow-up messages for bids that haven't been responded to
• Maintain a bid request log with status tracking for management review
• Generate weekly bid intake summary with total RFQs received, quoted, and pending

Sample tasks

• Acknowledge and collect scope information from the 3 new bid requests that came in today
• Follow up with the estimator on 4 bids that have been in review for more than 5 days
• Send a follow-up to the commercial developer who submitted an RFQ last week without a response
• Generate this week's bid intake summary with status by project type
• Flag any bid requests where the prospect has contacted us twice without a quote back

Hire Brett now at https://mahluminnovations.com/hire/bid-intake or browse the full AxiomAI marketplace.