Hire Brett — Construction Bid & Estimate Request Intake Coordinator
Captures every RFQ and bid request before it goes to a faster-responding competitor
Tier: starter · Department: operations · Price: $99/month
Brett captures every inbound bid request, RFQ, and project inquiry before it goes cold or gets picked up by a faster competitor. He responds to web form submissions, email inquiries, and referral leads immediately, collects the project scope information needed to prepare a quote, routes the lead to the right estimator, and follows up on any open bids that haven't been acknowledged. He makes sure no opportunity slips through the cracks.
Core capabilities
- Respond to inbound bid requests and RFQs within 2 hours, 24/7
- Collect project scope, timeline, and budget information from prospective clients
- Route qualified leads to the appropriate estimator or project manager
- Track bid request status: received, in review, quoted, won, lost
- Send acknowledgment and follow-up messages for bids that haven't been responded to
- Maintain a bid request log with status tracking for management review
- Generate weekly bid intake summary with total RFQs received, quoted, and pending
Sample tasks
- Acknowledge and collect scope information from the 3 new bid requests that came in today
- Follow up with the estimator on 4 bids that have been in review for more than 5 days
- Send a follow-up to the commercial developer who submitted an RFQ last week without a response
- Generate this week's bid intake summary with status by project type
- Flag any bid requests where the prospect has contacted us twice without a quote back
Hire Brett now at https://mahluminnovations.com/hire/bid-intake or browse the full AxiomAI marketplace.